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Successful entrepreneurs share several traits in common, one of these commonalities being productivity - they simply get the job done. They take advantage of any window of opportunity to maximise their effectiveness. And travelling for business is no exception.
Just because you’re out of the office doesn’t mean you can’t stay on top of what’s going on in your business. Especially when equipped with the right tools. Here’s a list of the top tools that can help any committed professional stay on top of their game at all times.
When you’re travelling you may need to share documents, get signing authority, and have all sorts of other communications with the office that can get complicated with calls, emails and texts happening all at once. This is where project management tools come into play.
Using a project management web app makes it easy to share important items, and for staff anywhere to make updates and changes. Simply put, you can save documents to the app, and anyone with internet can access them. This is also a good way for your to store your documents when travelling, because a web app can’t be misplaced or dropped like a USB stick.
Often when you’re travelling for work you may need to have your seniors sign off on something, or get the signature off someone from a specific department. Luckily, the inconsistency and unreliability of the fax machine is a thing of the past. Now documents can be uploaded or transferred to a PDF web service which enables them to be signed electronically. This is also good if your signature is needed quickly back home.
Technology is a major part of the business world, so you don’t want a device that dies right when you need it. Invest in an external battery pack so this doesn’t happen to you. Choose one that’s easy to carry, but still has the juice to power up some of your larger items, including your laptop and tablet.
Sometimes an email or a text just won’t do. Luckily, you can use a conferencing app on your phone to get everyone you need connected. You can have a meeting abroad, but still have your boss’s input and authority no matter where they’re located. You can also have a team meeting at the end of the day from your hotel room to discuss your next steps, and provide a debriefing. There’s no reason not to stay in touch.
There will be times when you need to edit documents when you’re on the road. Sometimes, it won’t be convenient or possible to pull out your laptop to make those changes. Having Microsoft Office on your mobile will allow you to edit things wherever you are, with whatever device you have. It’s much easier and more convenient to carry around a tablet or smartphone.
Losing things on the road is not just a headache - it can cost you and your business money. With a tracking device you can keep track of anything you want, whether it be your suitcase or your cell phone. You no longer have to worry about whether you left your laptop at the restaurant after lunch, or in your last hotel room. A tracking app will give you peace of mind, and allow you to move on with your business with as little disruption as possible if something gets misplaced.
A big part of travelling for work is tracking and submitting expenses. Luckily, keeping a tally of how much you’ve spent and how much you have left to spend is a breeze with several expense management tools out there. These tools have a multitude of options, including tracking your expenses and categories in real-time, and allowing an option for management to sign off on something while you’re on the go. It’s very easy to lose receipts and lose track of your spending, so these apps will do the work for you. Don’t ever go over your travel budget again!
Maximising productivity is a sure fire way to excel in business. It’s important to take advantage of every opportunity to put yourself ahead, and travelling is an excellent time to get lots done. You may be out of your routine, but you also don’t have all of the pressures of day-to-day life. The secret to productivity is having all the right tools at your disposal. With the above-noted suggestions, you’ll be well on your way to conquering the world, or at least your business.